Necessary Steps Prior to SPAR Arrival

1. PI must send an email to Tara Smith with the name(s), last 4 digits of SSN, date of birth, and email address(s) of the employee(s) before any paperwork completed or submitted.
2. Tara informs the PI if a New Hire or Rehire process should be followed and initiates the electronic I-9 process
3. The employee will receive an invitation from the “RF CUNY HR Department” to complete Section 1 of the I-9. Employee completes relevant paperwork and visits SPAR.

Section Two and E-Verification must be done by the third business day from a rehire/new hire’s actual first day of work. For example, if an employee’s start date is on a Thursday, we will have until the following Tuesday to complete section two of the I-9 and e-verification for the employee.

Employers You Can Use the E-PAF Salary Calculator Tool to determine the salaries of your employees!

1. After obtaining your employer’s signature, you must submit the forms to the Office of Sponsored Programs & Research (SPAR) for initial funds verification and processing.
2. SPAR will submit your forms to the Research Foundation to be fully processed. The duration of the processing of your forms at the RF can take up to 2 weeks — exceptions occur when paperwork is completed incorrectly, documents are missing or the Research Foundation requires more information.
3. After your employment information is entered into the Research Foundation payroll system, both you and your employer will receive an e-mail from the Research Foundation.
4. If you have any questions pertaining to your salary or employment period, please speak with your employer first before contacting the SPAR Office at 646-312-2205.

Last updated: 3/11/2019