Research Foundation Human Resources

Hiring Process

The steps for hiring an employee is as follows:

1. Principal Investigator (you) are supposed to provide Tara with the name, last four digits of the intended employee’s SSN, date of birth and intended start date of employment.

2. Tara then confirms with RF CUNY HR that the individual has not worked at RF before, and which type of e-verification process needs to be initiated.

3. Tara then initiates the I-9 process in the e-verification site. (The employee will then be notified via email and is prompted to complete Section 1 and coordinate with Tara to facilitate her completing Section 2 upon presentation of the necessary documentation for her review)

4. PI initiates Hire Packet via the RF Onboarding System here (RF login credentials required).

5. Upon completion of the e-verification process the Hire packet may be completed and advanced for processing and approval by Tara and RFCUNY HR.

E-Verify

The Federal Government has mandated that any organization that is a federal contractor must use the E-Verify program, which verifies the documents that are used to establish identity and employment eligibility, beginning January 15, 2009. The Research Foundation, (RF CUNY) and City University of New York, (CUNY) are federal contractors and are enrolled in the program. E-Verification must be done by the third calendar day from a new hire’s actual first day of work, just like the I-9. There are no exceptions to this requirement. 

Timesheets

• Please make sure that your timesheet is submitted at least one day before it is due at the Research Foundation.
• Contact your project director via email or phone to inform them that your timesheet is ready for their approval and submission to the Research Foundation.
• Your supervisor must approve all timesheets no later than 5 pm on the due date.

Resources and Information

The resources and information below are for grants or office accounts administered by the Research Foundation. The Research Foundation on-boarding process for new and rehires are fully online and are accessible at RF On-Boarding

• Faculty Summer Salary Information

New Employees and Supervisors Resources and Information:

• Research Foundation Training Resources

General Employee Resources and Information:

• Employee Payroll/Functional Titles List
• Employee Policies and Procedures
• Missing a Paycheck? Information
• Research Assistant Pay Rates
• MTA Payroll Tax
• Download Other Employee Forms
• Foreign Students Information
• H-1B/1 Processing Information

Last updated: 9/25/2020